Microsoft Windows SharePoint Services Technical security measures provide
firewall protection, intrusion detection, and web-publishing rules. The
Microsoft operation center team tests and deploys software updates in order
to maintain the highest level of security and software reliability. Software
hot-fixes and service packs are tested and deployed based on their priority
and level of risk. Security related hot-fixes are rapidly deployed into the
environment to address current threats. A comprehensive software validation
activity ensures software stability through regression testing prior to
deployment.
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What is the difference between an Internet and an intranet site?
An internet site is a normal site that anyone on the internet can access
(e.g., www.msn.com,
www.microsoft.com, etc.). You can set
up a site for your company that can be accessed by anyone without any user
name and password.
An intranet (or internal network), though hosted on the Web, can only be
accessed by people who are members of the network. They need to have a login
and password that was assigned to them when they were added to the site by
the site administrator.
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What is a workspace?
A site or workspace is when you want a new place for collaborating on Web
pages, lists and document libraries. For example, you might create a site to
manage a new team or project, collaborate on a document or prepare for a
meeting.
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What are the various kinds of roles the users can have?
A user can be assigned one of the following roles
* Reader - Has read-only access to the Web site.
* Contributor - Can add content to existing document libraries and lists.
* Web Designer - Can create lists and document libraries and customize pages
in the Web site.
* Administrator - Has full control of the Web site.
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Can more than one person use the same login?
If the users sharing that login will have the same permissions and there
is no fear of them sharing a password, then yes. Otherwise, this is
discouraged.
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How customizable is the user-to-user access?
User permissions apply to an entire Web, not to documents themselves.
However, you can have additional sub webs that can optionally have their own
permissions. Each user can be given any of four default roles. Additional
roles can be defined by the administrator.
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Can each user have access to their own calendar?
Yes there are two ways to do this,
* by creating a calendar for each user, or
* by creating a calendar with a view for each user
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How many files can I upload?
There is no restriction in place except that any storage consumed beyond
that provided by the base offering may have an additional monthly charge
associated with them.
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What types of files can I upload / post to the site?
The only files restricted are those ending with the following extensions:
.asa, .asp, .ida, .idc, .idq. Microsoft reserves the right to add
additional file types to this listing at any time. Also, no content
that violates the terms of service may be uploaded or posted to the site.
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Can SharePoint be linked to an external data source?
SharePoint data can be opened with Access and Excel as an external data
source. Thus, SharePoint can be referenced as an external data source.
SharePoint itself cannot reference an external data source.
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Can SharePoint be linked to a SQL database?
This is possible via a custom application, but it not natively supported
by SharePoint or SQL Server.
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Can I customize my Windows SharePoint Services site?
YES! Windows SharePoint Services makes updating sites and their content
from the browser easier then ever.
SharePoint includes tools that let you create custom lists, calendars,
page views, etc. You can apply a theme; add List, Survey and Document
Library Web Parts to a page; create personal views; change logos; connect
Web Parts and more.
To fully customize your site, you can use Microsoft FrontPage 2003.
Specifically, you can use FrontPage themes and shared borders, and also use
FrontPage to create photo galleries and top ten lists, utilize standard
usage reports, and integrate automatic Web content.
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Will Microsoft Office SharePoint Server 2007 run on a 64-bit version of
Microsoft Windows?
Windows SharePoint Services 3.0, Office SharePoint Server 2007, Office
Forms Server 2007, and Office SharePoint Server 2007 for Search will support
64-bit versions of Windows Server 2003.
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How Office SharePoint Server 2007 can help you?
Office SharePoint Server 2007 can help us:
Manage content and streamline processes. Comprehensively manage and
control unstructured content like Microsoft Office documents, Web pages,
Portable Document Format file (PDF) files, and e-mail messages. Streamline
business processes that are a drain on organizational productivity.
Improve business insight. Monitor your business, enable better-informed
decisions, and respond proactively to business events.
Find and share information more simply. Find information and expertise
wherever they are located. Share knowledge and simplify working with others
within and across organizational boundaries.
Empower IT to make a strategic impact. Increase responsiveness of IT to
business needs and reduce the number of platforms that have to be maintained
by supporting all the intranet, extranet, and Web applications across the
enterprise with one integrated platform.
Office SharePoint Server 2007 capabilities can help improve organizational
effectiveness by connecting people, processes, and information.
Office SharePoint Server 2007 provides these capabilities in an
integrated server offering, so your organization doesn't have to integrate
fragmented technology solutions itself.
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What are the features that the portal components of Office SharePoint
Server 2007 include?
The portal components of Office SharePoint Server 2007 include features
that are especially useful for designing, deploying, and managing enterprise
intranet portals, corporate Internet Web sites, and divisional portal sites.
The portal components make it easier to connect to people within the
organization who have the right skills, knowledge, and project experience.
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What are the advanced features of MOSS 2007?
* User Interface (UI) and navigation enhancements
* Document management enhancements
* The new Workflow engine
* Office 2007 Integration
* New Web Parts
* New Site-type templates
* Enhancements to List technology
* Web Content Management
* Business Data Catalog
* Search enhancements
* Report Center
* Records Management
* Business Intelligence and Excel Server
* Forms Server and InfoPath
* The “Features” feature
* Alternate authentication providers and Forms-based authentication
What are the features of the new Content management in Office SharePoint
2007?
The new and enhanced content management features in Office SharePoint
Server 2007 fall within three areas:
* Document management
* Records management
* Web content management
Office SharePoint Server 2007 builds on the core document management
functionality provided by Windows SharePoint Services 3.0, including check
in and check out, versioning, metadata, and role-based granular access
controls. Organizations can use this functionality to deliver enhanced
authoring, business document processing, Web content management and
publishing, records management, policy management, and support for
multilingual publishing.
Does a SharePoint Web site include search functionality?
Yes. SharePoint Team Services provides a powerful text-based search
feature that helps you find documents and information fast.
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Write the features of the search component of Office SharePoint Server
2007?
The search component of Office SharePoint Server 2007 has been
significantly enhanced by this release of SharePoint Products and
Technologies. New features provide:
* A consistent and familiar search experience.
* Increased relevance of search results.
* New functions to search for people and expertise.
* Ability to index and search data in line-of-business applications and
* Improved manageability and extensibility.
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What are the benefits of Microsoft Office SharePoint Server 2007?
* Provide a simple, familiar, and consistent user experience.
* Boost employee productivity by simplifying everyday business activities.
* Help meet regulatory requirements through comprehensive control over
content.
* Effectively manage and repurpose content to gain increased business value.
* Simplify organization-wide access to both structured and unstructured
information across disparate systems.
* Connect people with information and expertise.
* Accelerate shared business processes across organizational boundaries.
* Share business data without divulging sensitive information.
* Enable people to make better-informed decisions by presenting
business-critical information in one central location.
* Provide a single, integrated platform to manage intranet, extranet, and
Internet applications across the enterprise.
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Will SharePoint Portal Server and Team Services ever merge?
The products will come together because they are both developed by the
Office team.
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What does partial trust mean the Web Part developer?
If an assembly is installed into the BIN directory, the code must be
ensured that provides error handling in the event that required permissions
are not available. Otherwise, unhandled security exceptions may cause the
Web Part to fail and may affect page rendering on the page where the Web
Part appears.
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How can I raise the trust level for assemblies installed in the BIN
directory?
Windows SharePoint Services can use any of the following three options
from ASP.NET and the CLR to provide assemblies installed in the BIN
directory with sufficient permissions. The following table outlines the
implications and requirements for each option.
Option Pros Cons
Increase the trust level for the entire virtual server. For more
information, see "Setting the trust level for a virtual server" Easy to
implement.
In a development environment, increasing the trust level allows you to
test an assembly with increased permissions while allowing you to recompile
assemblies directly into the BIN directory without resetting IIS. This
option is least secure.
This option affects all assemblies used by the virtual server.
There is no guarantee the destination server has the required trust level.
Therefore, Web Parts may not work once installed on the destination server.
Create a custom policy file for your assemblies. For more information,
see "How do I create a custom policy file?" Recommended approach.
This option is most secure.
An assembly can operate with a unique policy that meets the minimum
permission requirements for the assembly.
By creating a custom security policy, you can ensure the destination
server can run your Web Parts.
Requires the most configuration of all three options.
Install your assemblies in the GAC
Easy to implement.
This grants Full trust to your assembly without affecting the trust level of
assemblies installed in the BIN directory.
This option is less secure.
Assemblies installed in the GAC are available to all virtual servers and
applications on a server running Windows SharePoint Services. This could
represent a potential security risk as it potentially grants a higher level
of permission to your assembly across a larger scope than necessary
In a development environment, you must reset IIS every time you recompile
assemblies.
Licensing issues may arise due to the global availability of your
assembly.
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Does SharePoint work with NFS?
Yes and no. It can crawl documents on an NFS volume, but the sharepoint
database or logs cannot be stored there.
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How is SharePoint Portal Server different from the Site Server?
Site Server has search capabilities but these are more advanced using
SharePoint. SPS uses digital dashboard technology which
provides a nice interface for creating web parts and showing them on
dashboards (pages). SS doesn't have anything as advanced as that. The
biggest difference would be SPS document management features which also
integrate with web folders and MS Office.
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What would you like to see in the next version of SharePoint?
A few suggestions:
# SPS and STS on same machine
# Tree view of Categories and Folders
# General Discussion Web Part
# Personalization of Dashboards
# Role Customization
# Email to say WHY a document has been rejected for Approval
# More ways to customize the interface
# Backup and restore an individual Workspaces
# Filter for Visio
# Better way to track activity on SPS
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Why Sharepoint is not a viable solution for enterprise wide deployments?
Document management does not scale beyond a single server, but scales
great within a single server. For example, a quad Xeon machine with 4GB of
RAM works great for a document management server that has about 900,000 -
1,000,000 document, but if you need to store 50,000,000 document and want to
have them all in one single workspace then it does not scale at all. If you
need a scenario like this, you need to plan your deployment right and it
should scale for you, it just does not right out of the box.
If you are using your server as a portal and search server most for the most
part it scales great. You can have many different servers crawl content
sources and have separate servers searching and serving the content.
If you have < 750,000 documents per server and fewer than 4 content
sources and fewer than 50,000 users, SPS should scale just fine for your
needs with the proper planning.
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What are the actual advantages of SharePoint Portal Services (SPS) over
SharePoint Team Services (STS)?
SharePoint Portal Services (SPS) has MUCH better document management. It
has check-in, check-out, versioning, approval, publishing, subscriptions,
categories, etc. STS does not have these features, or they are very scaled
back. SharePoint team Services (SPS) has a better search engine, and can
crawl multiple content sources. STS cannot. STS is easier to manage and much
better for a team environment where there is not much Document Management
going on. SPS is better for an organization, or where Document Management is
crucial.
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How Does SharePoint work?
The browser sends a DAV packet to IIS asking to perform a document check
in. PKMDASL.DLL, an ISAPI DLL, parses the packet and sees that it has the
proprietary INVOKE command. Because of the existence of this command, the
packet is passed off to msdmserv.exe, who in turn processes the packet and
uses EXOLEDB to access the WSS, perform the operation and send the results
back to the user in the form of XML.
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How do I open an older version of a document?
Normally, all previous versions are located in the shadow, so if you
right click a published document from within the web folders, go to
properties and then the third tab, versions you can view older versions.
If you want to do this in code:
<pre>
strURL = "url of the last published version"
Set oVersion = New PKMCDO.KnowledgeVersion
Set prmRs = oVersion.VersionHistory(strURL)
Set oVersion = Nothing
</pre>
prmRS will contain a recordset, which contains the url to the old versions
in the shadow.
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Why do the workspace virtual directories show the error “stop sign”
symbol in the IIS snap-in?
If World Wide Web Publishing Service (W3SVC) starts before Microsoft
Exchange Information Store (MSExchangeIS), “stop sign” symbols appear under
the Default Web Site folder of the Internet Information Services console in
Microsoft Management Console (MMC).
There is a dependency between the local paths of the SharePoint Portal
Server virtual directories and the MSExchangeIS. You must start MSExchangeIS
first, followed by W3SVC.
Complete the following steps to prevent the stop signs from appearing
each time you restart:
# Change the Startup type for W3SVC to Manual.
# Restart the server. The MSExchangeIS service starts automatically.
# Start W3SVC.
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What newsgroups are available?
There are two,
* microsoft.public.sharepoint.portalserver and
* microsoft.public.sharepoint.portalserver.development.
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What is SharePoint from a Technical Perspective?
Technically SharePoint illustrates neatly what Microsoft's .net strategy
is all about: integrating Windows with the Web. Microsoft has previously
made accessing stuff on a PC easier, (Windows) then on a network (NT) and
now on the web (.NET). SharePoint is an application written to let a user
access a web accessible directory tree called the Web Storage System.
SharePoint was written with a set of technologies that allow the
programmer to pass data, functions, parameters over HTTP, the web's medium.
These are XML, XSL and SOAP, to name a few I understand the basics of!
To the user it looks easy, like Hotmail, but every time they click a
button or a link, a lot has to happen behind the scenes to do what they want
to do quickly and powerfully. Not as easy as you might think, but SharePoint
does it for you. Accessing this Web storage system and the server itself is
also done using technologies like ADO, CDO, PKMCDO, LDAP, DDSC, ADSC. More
on these later. SharePoint is a great example of how the Internet Platform
can be extended and integrated into an existing well adopted technology,
Windows.
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What is SharePoint from an Administration Perspective?
Administering SharePoint mainly consists of setting it up, which is much
easier than you expect, adding the content, which can be just dragging and
dropping in whole directory structures and files, and then organizing the
files better by giving them categories or other metadata. This is done
either through the Web interface or through the SharePoint Client: a program
what means you can access SharePoint as a Web folder and then right-click
files to select options like "edit profile". Or add files by dragging them
in individually or in bulk.
Setting the security is also important, using NT accounts, either NT4 or
Active Directory (or both in mixed mode) you can give users access to
files/folders the same way as you do in standard Windows. Users can be
grouped and the groups given access privileges to help manage this better.
Also SharePoint has 3 Roles that a User or Group can be given on a
particular item. Readers can see the item (i.e. document/file or folder) but
not change it, Authors can see and edit items and coordinators can set
security privileges for the part of the system they have control over. Thus,
you could set 12 different coordinators for 12 different folder trees, and
they could manage who can do what within that area only.
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What is SharePoint from a Users Perspective?
From a Users perspective SharePoint is a way of making documents and
folders on the Windows platform accessible over the web. The user visits the
SharePoint Portal web page, and from there they can add documents, change
documents & delete documents. Through this Portal, these documents are now
available for discussion, collaboration, versioning and being managed
through a workflow. Hence the name "Share-Point". Details about the document
can be saved too, such as: who wrote it, when, for whom, its size, and
version, category or target audience. These can then be used to find the
document through SharePoint's Search facility. Even documents not "in"
SharePoint can be included in the search engine's index so they become part
of the portal. All in all, it's a great way to get stuff up on the web for
users with average technical skills, and for administrators to manage the
content.
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What are the various Sharepoint 2003 and Exchange integration points?
Link to Outlook
This is a button on contacts or events lists that lets Outlook 2003 add a
pst file named Sharepoint Folders and it links to the data on the site. It’s
read-only, but you could make the home page for that PST be the Sharepoint
site for easier viewing. The link to outlook feature seems more to be where
some can public a calendar, but not want too much collaboration. For
example, a holiday schedule, company meeting schedule, etc, can be made
available for people to be able to view from Outlook without having to go to
a web browser. Another nice thing about OL2K3 is that you can compare these
calendars with others side by side.
Searching Public Folders
With SPS you can index Exchange’s public folders with the search engine so
that all that precious public folder content is searchable. You’ll want to
look at content sources and indexing in Sharepoint administration.
Displaying Public Folders in a web part
Since exchange web-enables public folders, you can create a web part that
displays that content. IE,
http://exchangeserver/Public/IT/Helpdesk will display the IT/Helpdesk
public folder via OWA. So you add the Page Viewer web part to a page and
point it at that URL. The key here is to add ?cmd=contents to the end of the
url if you don’t want the navigator pane on the left.
Smart web parts
Some of the web parts that come with SPS allow you to add a web part to a
page that actually takes the users outlook info (calendar, inbox, contacts,
tasks) and put them into the page.
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Can SharePoint compare two document versions?
"In Word 2003, you can compare documents side by side. Open two
documents. Then, from the Window menu of one of them, select the Compare
Side By Side command. If you have only two documents open, the command will
automatically choose to compare them. If you have three or more documents
open, you'll have to select which document to compare with the current file.
A floating toolbar with two buttons will open. If the button on the left
is selected, Word will scroll both documents at the same time. Press the
button on the right side of the toolbar to return to where the cursor was
located when you started comparing."
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What are the integration differences between SPS 2003 and the various
Office versions?
SPS webpage can detect you have installed the Office 2003 and run local
dll to implement some SPS function, e.g. multi-file upload only works when
you have office 2003 installed.
Integration with Office XP is gone.
You will get guys telling you that you can integrate with SPSv2 if you
install a backwards compatible document library - but that’s really just
putting a bit of SPS 2001 on the server.
Believe me, check-in, check-out, which are themselves very basic, are not
available from inside Office XP, or even from the context menu in Windows
Explorer.
The ONLY option you have is to use the web interface to check-in or
check-out.
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